This page sets out the conditions of your temporary access to ¶¹ÄÌÊÓƵ University (¶¹ÄÌÊÓƵ) IT systems and resources. You are being given a temporary ¶¹ÄÌÊÓƵ account on these conditions, and compliance with the conditions is a requirement of your engagement with ¶¹ÄÌÊÓƵ. By using or continuing to use your ¶¹ÄÌÊÓƵ account, you are accepting these conditions. If you break these conditions, your access may be suspended, restricted or removed without further notice. 

Conditions of access

  1. ¶¹ÄÌÊÓƵ systems access and resources accessed through those systems must be used only for the purposes of your engagement with ¶¹ÄÌÊÓƵ. 
  2. You must not:
    1. download, copy, retain or use any ¶¹ÄÌÊÓƵ resources or any third-party resources accessed through ¶¹ÄÌÊÓƵ systems; or
    2. access or use other people's personal data for any other purposes (whether professional or personal).
  3. When ¶¹ÄÌÊÓƵ provides you with copies of any materials, these are for your personal use in relation to your enagement with ¶¹ÄÌÊÓƵ only.  ¶¹ÄÌÊÓƵ retains ownership of the intellectual property rights in these materials. You are not permitted to use them for any commercial purpose or to provide copies to third parties.
  4. You must not take any action which could compromise the security or integrity of ¶¹ÄÌÊÓƵ’s network or systems. This means that you must:
    1. not share your ¶¹ÄÌÊÓƵ login and password with anyone (this includes not allowing third parties access to them);
    2. not connect any hardware to our physical network or download any software to ¶¹ÄÌÊÓƵ provided hardware, unless you have specific permission from ¶¹ÄÌÊÓƵ IT Services;
    3. not click on any links or open any emails within a ¶¹ÄÌÊÓƵ account if you do not recognise the sender and are not confident, they are safe;
    4. apply security updates and use security tools and measures as required whenever you log into ¶¹ÄÌÊÓƵ systems on any device. This may include providing contact details or other information as necessary for authentication or password reset measures and complying with ¶¹ÄÌÊÓƵ’s current password policy
    5. comply with , as an authorised user.  Please note the requirements in section 4 of that policy;
    6. comply with any requirement for Multi-Factor Authentication (MFA) to access your ¶¹ÄÌÊÓƵ IT account (see MFA guidance and Frequently Asked Questions); and
    7. comply with any other rules or requirements notified to you by ¶¹ÄÌÊÓƵ’s Information Security team or your normal ¶¹ÄÌÊÓƵ contact.

If you are not sure about any action in connection with ¶¹ÄÌÊÓƵ’s systems or your account, contact ¶¹ÄÌÊÓƵ’s (telephone 01202 965515, freephone 0808 196 2332) for advice before taking any action.

  1. You must report any actual or potential information/cyber-security risk or incident within or affecting your ¶¹ÄÌÊÓƵ account to ¶¹ÄÌÊÓƵ’s immediately, follow instructions from ¶¹ÄÌÊÓƵ regarding actions to respond to a risk/incident and provide reasonable co-operation to any investigation into a security risk or incident. 
  2. You must undertake any information security or information governance training notified to you by ¶¹ÄÌÊÓƵ as a condition of your continued system access. 

Please note that your ¶¹ÄÌÊÓƵ login may be disabled if you do not use it for a three-month period. You may be able to request re-activation of your account, subject to verification of your identity should you need to use it for ¶¹ÄÌÊÓƵ in future. As part of standard housekeeping processes, disabled ¶¹ÄÌÊÓƵ login accounts will be reviewed annually and removed if appropriate, this includes deletion of the data held in the account.

Privacy information: how we process your personal information

To provide you with access to our systems and resources, we need to know, process and retain a record of some of the personal information submitted by you to ¶¹ÄÌÊÓƵ in connection with your engagement. We maintain your ¶¹ÄÌÊÓƵ IT account linked to this personal information.  We will send emails to your ¶¹ÄÌÊÓƵ email account where necessary for the purposes of account administration and management of information security.

Information relating to your IT account will be accessible only to our IT administrators and will be used only for the purposes of managing your account and your system access and otherwise in accordance with ¶¹ÄÌÊÓƵ’s privacy notice if you are required to use MFA you may find it useful to read further information about the use of your personal data in relation to MFA.